Web Reference: You can insert a drop-down list of valid entries (also called a drop-down menu or drop-down box) in Excel to make data entry easier, or to limit entries to certain items that you define. After you create a drop-down list, you might want to add more items or delete items. In this article, we'll show you how to do that depending on how the list was created. If someone else created your drop-down list, you'll need to identify how it was created. Select one of the cells that has the drop-down list. On the Data tab, expand Data Tools, and select to Data Validation. On the Settings ... Insert a drop-down list box The procedure for inserting a drop-down list box differs slightly depending on whether you are designing a new, blank form template or basing the design of your form template on a database or other external data source. The following illustration shows how a drop-down list box looks when it is selected in design mode.
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